Current status of this position: accepting applications

Profile of School
Tsukuba International School (TIS) offers an international education for children from age 3 to 18 (preschool to Grade 12). We are an IB World School authorized to implement the Primary Years Programme (PYP), Middle Years Programme (MYP), and Diploma Programme (DP) of the International Baccalaureate (IB).

Pledge of Non-Discrimination
Tsukuba International School is an equal opportunity educator and employer. We will not discriminate against any student, prospective student, employee, or job applicant on the basis of race, color, gender, nationality, national origin, age, religion, creed, disability, sexual orientation, gender identity or gender expression. We will take measures to ensure against such discrimination in all of our services and practices.

The Position
Our school has experienced dramatic growth over the past decade, and with that growth comes the need for additional administrative support with a focus on human resource management. We are, therefore, currently seeking a full-time staff support officer to start in April 2019 (or as soon as possible before or after that).


Job Description: Staff Support Officer

The role of the staff support officer is to assist the principal in managing the professional needs of the faculty and staff of the school.

The staff support officer reports to the school manager.

Specific responsibilities include:

A School Guiding Statements

  • Understand the philosophy of the school and work to uphold the school’s guiding statements (mission, vision, school-wide learning objectives, definition of international-mindedness, pledge of non-discrimination, policies)
  • Pledge to protect all children in the care of the school

B Teaching and Learning

  • Support teaching and learning at the school through effective management of human resources (faculty and staff)
  • Develop an understanding of the International Baccalaureate programmes offered at the school

C School Culture

  • Work to build a work environment that is conducive to faculty and staff managing their own wellbeing
  • Participate in school events and assemblies
  • Participate in house league events and activities

D Operations

  • Maintain personnel records for faculty and staff (including criminal background checks, qualifications, attendance, professional development, etc.)
  • Assist staff in managing their discretionary budgets
  • Communicate effectively with all faculty and staff
  • Identify risks that may impact on faculty and staff
  • Attend staff meetings
  • Assist in first aid when necessary
  • Assist in various general administrative tasks

E Faculty and Staff

  • Assist in the hiring process for faculty and staff, including all employees (full-time and part-time teaching staff, service providing staff, commissioned staff)
  • Assist in settling in new faculty and staff (including assisting with housing and other contracts)
  • Enroll all relevant faculty and staff in the school’s insurance plans and manage their claims, when necessary
  • Conduct annual faculty and staff orientations
  • Assist the coordinators in planning and implementing effective professional development
  • Assist the coordinators in planning and implementing staff appraisals
  • Collect data regarding human resources and their management at the school in order to improve systems
  • Organize annual health checks for the faculty and staff
  • Assist faculty and staff when they have a grievance in the workplace
  • Facilitate placement of interns or student teachers

F Governance and Leadership

  • Assist the senior leadership team in making decisions that will have an impact on faculty and staff

Note: This position requires some driving.

The above lists are not comprehensive. Other duties may be assigned, based on the school’s needs and the employee’s capabilities.


As the school is a dynamic and fast-paced environment where the needs of the students, parents, staff, and others must be met to a high standard every day, the applicant will be required to be flexible, able to multi-task, and able to prioritize. (As this job is multifaceted, and the applicant will be required to help with a variety of projects and issues, this is not a comprehensive list of tasks or abilities.)

Eligibility

The following are non-negotiable credentials for applying for this position.

  • Native-level Japanese proficiency
  • High level of proficiency in English. This means the applicant should be able to understand and communicate clearly in English.
  • University degree
  • Valid driver’s license
  • Valid and up-to-date first aid and CPR certifications (or willing to obtain or update certification within a few months of starting)

NOTE: All successful candidates will be required to submit a criminal history background check, or similar, for all countries that they have worked in, as a condition of employment.

Range of Experience

We hope to find a candidate with the following range of experience.

  • Experience working in a school or educational organization (学校法人)
  • Experience managing human resources for an organization
  • Experience working with people from a variety of different cultures and backgrounds
  • Experience living in Japan (if non-Japanese), or living abroad (if Japanese).

Working Conditions

Hours: 8:00am to 5:00pm
Salary: based on experience
Benefits: Commuting allowance, housing allowance, enrollment in the school’s insurance plan (私学共済), employment insurance
Vacation: 10 days paid personal leave, most Japanese national holidays plus fall, winter, spring, and summer vacations

Please see our page on Tsukuba to learn more about living and working in the city.

Application Process

Submit a resume outlining your education and employment history (including your current position). Attach a one-page cover letter stating why you are interested in this position and what you could contribute to our school. Applicants chosen for interviews will be required to provide three references, preferably former employers or mentor teachers, and copies of relevant degrees and certificates. Applications should be sent by email. Interviews may take place in person or by web conference. If you have a web camera and a Skype account, please mention that in your cover letter.

EMAIL ADDRESS
jobs at tsukuba international school dot org
Please submit your documents as PDF files or in plain text. Use the subject
“Staff Support Officer: April 1, 2019”.

Applications are due by February 28, 2019, but we encourage candidates to apply as soon as possible. Applications will be considered as soon as they arrive and the position will be filled as soon as a suitable candidate is found. We hope to make the final hiring decision by March 15, 2018.

We apologize, but only those candidates who have been selected for an interview will be contacted. Documents that are submitted to the school will not be returned.

We look forward to hearing from you.